Viewing Article

Log in to VetraSpec using your user name and password.

Click on the E-MAIL tab, found along the top of the page.

In the new window that opens up, enter your VetraSpec e-mail username and password (NOTE: this is different than your VetraSpec login) into the boxes, then click the Login button.


Once you are logged into your VetraSpec e-mail, expand the "Mail" submenu on the left navigation bar by clicking the plus (+) symbol next to Mail.
To send encrypted e-mail, you must first exchange digital signatures with the recipient. To do so, click on "New Message".

1. Type the e-mail address of the person you are writing to in the "To:" field.
2. Type your subject in the "Subject:" line, and write your message in the "Message Body" section.
3. Tell your recipient you are signing this message and that they need to:
   
   1. Add you to their contacts list from this message AND
   2. Send you back a signed message.

An example message would be (copy and paste into your message if you like):

Hello,
We need to exchange digital signatures to be able to send encrypted e-mail to each other. This message is signed.
Please add me to your contacts by right clicking my e-mail address in the "From" field at the top of this message and clicking "Add to Contacts" - this will save my signature in your address book. You must add me to your contacts right from this message, or the signature will not be saved.
Then reply to this message, and be sure to sign it before you send it.
Thank you.

At the bottom of the page, below the message body, be sure to select "S/MIME Sign Message" from the drop-down box.


When you are satisfied with your composition, and you have selected "S/MIME Sign Message" from the drop-down box, click on the "Send Message" button.

A new window will open on your screen, prompting you to enter your passphrase. This is a security phrase that has been given to you (usually the same as your e-mail password). Type it into the box, and then click the "Submit" button.


When you receive a reply from your recipient, open it and click the "Save in your Address Book" link in the yellow box above the message text.


You are now able to send and receive encrypted e-mail from that recipient. This process must be repeated for each person with which you want to exchange encrypted messages.

To encrypt further e-mails to your recipient, compose the message and select "S/MIME Encrypt Message" from the drop-down box below the message body. Cllick "Send Message" and enter your passphrase, if prompted.
Note: You will only be prompted for your passphrase one time per login.